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Contents

Home

          Login
          Register

Collections

          Collection List
          Create a Collection
          Create a Metadata Profile
          Manage Items in a Collection
          Edit the Metadata Profile
          Edit the Collection Metadata
          Share a Collection
          Release a Collection
          Delete /Discard a Collection
          Assign a DOI to a Collection
          Change a Collection DOI

Search

Support



Home

This website uses the imeji software - an open source and community driven development. imeji creates citable research assets by describing, enriching, sharing, exposing and linking data. For a more comprehensive introduction, please check the imeji homepage.


Login

Please enter your user name and password to view your private items and to use the full set of functionalities. If you have forgotten your password, please contact the support team.

Register

When you are interested in an Edmond account you can register yourself.
As the main target group of Edmond are MPS sientists, everyone registering without an MPS e-mail account will only get very restricted rights. If further rights are required please contact the support team.


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Collections

Collections provide the main folder structure and are required to upload and organize items. All items in a collection are described by a shared set of metadata elements, as specified by the metadata profile for the particular collection.


Collection List

The list displays all collections accessible to the user, including: all collections created by or shared with the user (identified via the user account) and all collections released by other users. If the user is not logged in, the list contains released collections only.

In the Collection List, users can change the number of hits displayed per page. Further on, the sorting can be modified and several filters can be applied.

The status of the collection is indicated by the icon right to its name: Published collections are tagged with a globe, shared collections with a crowed symbol, discarded collections with a minus and private collections are not accompanied by an icon.


Create a Collection

Note: Users require the appropriate authorization to create new collections. Please contact the support team with any question regarding your account.

  • Go to + New and click on Create collection.
  • Enter the required information (collection name, author name and organization). Information on further authors and a description of the collections content can be added optionally.
  • Via the plus (and minus) buttons, further fields for authors and organizations can be added (or removed).
  • Decide to define a metadata profile later or select an existing profile.
  • Click on Save.

Note: The newly created collection is automatically set to state "private".


Create a Metadata Profile

  • Go to Collections.
  • Select Metadata Profile for the corresponding collection.
  • Click on Add a metadata profile on the right hand side.
  • Choose weather you want to create a new or select an existing metadata profile.
  • When you choose to define a new metadata profile, please provide a title and a description for the metadata profile. In addition, you will need to define the specific set of metadata elements for the collection. Each element consists of:
    • a data type (e.g. person, date, number, text)
    • one or more labels (please choose the plus button to add labels for other languages)
    • [optionally] an online available vocabulary the element is linked to
    • [optionally] a list of predefined values for the element
    • the setting "Multiple" (to be set if an element can occur more than once for an item)
    • the setting "Preview" (to be set if an element should be displayed at mouse over in the item list)
  • When you choose to select an existing metadata profile, please select an entry from the list of available profiles. Afterwards, you have the choice to reuse the exact same profile or to use the selected metdata profile as a template.
  • Click on Save or Select.

Manage Items in a Collection

Upload Items to the Collection:

  • Go to Collections.
  • Select Upload content for the corresponding collection.
  • Add files via selecting them on your system and then start the upload.
  • Click on Edit uploaded images at the bottom of the screen to start assigning metadata.

Delete /Discard Items:

  • First you have to consider the state of your collection.
  • If your collection is private, you can delete items within the collection.
    • Go to Collections.
    • Click on View items for the corresponding collection.
    • Select the items you want to delete.
    • Go to Selected and click on Delete selected items.
    • If you want to delete all items: Go to Action and click on Delete all items.
  • If your collection is released, you can only discard items within the collection.
    • Go to Collections.
    • Click on View items for the corresponding collection.
    • Select the items you want to discard.
    • Got to Selected and click on Discard selected items.
    • If you want to discard all items: Go to Action and click on Discard all items.
    • Enter a comment explaining why the item has been discarded.
    • Discarded items are not listed and cannot be retrieved in the system any longer. Some basic metadata and the discard comment will be displayed if the item is requested via its URL.

Assign /Edit metadata values:

  • Go to Collections.
  • View the items by clicking on the collection name.
  • Select the items you want to assign metadata to.
  • Go to Selected and click on Edit selected.
  • If you want to edit all items: Go to Edit and click on Edit all items.
  • On the next screen:
    • Select a metadata element from the drop-down list.
    • Either assign the same metadata value to all selected items via the work area at the top. Select if the new entry should overwrite existing values and click on Add to all.
    • Or add values directly to each item separately.
    • Click on Save.
  • To modify the metadata for one item only, click on it. Then go to Edit and click on Edit metadata.

Edit the Metadata Profile

  • Go to Collections.
  • Click on Metadata Profile for the corresponding collection.
  • Go to Edit and click on Edit profile.
  • To change the profile used by the collection, go to Action and click on Change your metadata profile.

Edit the Collection Metadata

  • Go to Collections.
  • View the collection by clicking on the name of the collection.
  • Go to Edit and click on Edit collection information.
  • On the next screen:
    • Modify the values you wish to update.
    • Notifications: Tick this option to receive an email if a file is downloaded from the collection.
    • Upload Logo: Here you can upload an image file which will be used (if available) as preview picture for the collection in the collection list.
    • Click on Save.

Share a Collection

  • Go to Collections.
  • View the collection by clicking on its name.
  • Go to Share and click on Share collection.
  • Decide to share the collection with an individual user or a user group.
  • Enter the email address of the user or select the user group.
  • Choose the grants you want to assign to the user or the user group.
  • Choose wheather the selected users should get an information mail or not.
  • Click on Save.
Note: Users that do not have an Edmond account will get an eMail invitation to create themself an account so that they can view the items shared with them.
User Groups can only be created by users with administrator rights. Please contact the support team to request groups.


Release a Collection

Note: You can only release private collections. A release makes the collection and all included items visible to the public. Afterwards neither the collection nor the items can be deleted any longer, but they need to be discarded instead. The release does not freeze the collection completely, in particular new items can still be added.

  • Go to Collections.
  • View the collection by clicking on its name.
  • Go to Action and click on Release collection.
  • The collection is now released and visible to the public.

Delete /Discard a Collection

  • First you have to consider the state of your collection.
  • If your collection is private, you can delete your collection.
    • Go to Collections.
    • View the collection by clicking on its name.
    • Go to Action and click on Delete collection.
    • The collection and all included items are now deleted.
  • When your collection is released, you can only discard your collection.
    • Go to Collections.
    • View the collection by clicking on its name.
    • Go to Action and click on Discard collection.
    • Enter a comment explaining why the collection has been discarded.
    • The collection is now discarded. That means the collection and all included items are not listed and cannot be retrieved in the system any longer. Some basic metadata and the discard comment will be displayed if the collection is requested via its URL.

Assign a DOI to a Collection

Note: You can only assign a DOI to a released collection and you can only assign one DOI per collection.

  • Go to Collections.
  • View the collection by clicking on its name.
  • Go to Action and click on Add DOI to collection.
  • Now you can decide whether you want to add a DOI manually or to request a DOI from the MPDL DOI service.

Change a Collection DOI

Note: You can only change a DOI if you already have assigned a DOI to the collection.

  • Go to Collections.
  • View the collection by clicking on its name.
  • Go to Action and click on Change collection DOI.


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Search and Browse

The system offers two different searches, the simple search and the advanced search.


Simple Search

The Simple Search is displayed as a free text field on top of every page. Here the user can decide to either search for item, collection or album metadata. Search indexes and operators can be entered optionally to define more complex queries, e.g.

  • created>="2016-03-01" - to retrieve all items, collections or alben created at or after the specified date.
  • status="RELEASED" AND filetype="Document" - to retrieve all items of type document in state "released".

Advanced Search

The Advanced Search is currently restricted to item metadata and fulltext. First the user has to select the appropriate metadata profile. Afterwards the search scope can be restricted to a specific collection. Please choose a metadata element and enter or select the term you are looking for. Further search fields can be added via the plus button.


Browse

Click on Browse to display all items available to you.



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Support

For further support, please contact the support team.



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